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Academic Program Coordinator I - 996683

Apply Now Job Number: 506043
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Pharmacy
Categories: Administrative / Office Support

About Us:

We are excited that you are considering joining Nova Southeastern University!


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status.
Job Title: Academic Program Coordinator I - 996683
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Non-Exempt
Hiring Range:  
Pay Basis:

Hourly
Subject to Grant Funding?: No  
Essential Job Functions: 1. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as intern and pharmacist licensure forms, student onboarding requirements, preceptor/site affiliations, preceptor disbursement requests, correspondence, or other material.
2. Maintains accurate and complete student records as required by laws, policies, and administrative regulations.
3. Coordinates the preceptor disbursement process and processes associated check requests.
4. Processes check requests, purchase requisitions, travel and expense reports.
5. Prepares reports and summarizes information by selecting relevant information from a variety of sources and designed to satisfy inquiries.
6. Assists with the assignment and scheduling of preceptors and facilitating appropriate communications.
7. Participates in and provides presentations to support orientation and onboarding activities for students and preceptors in the program.
8. Assists in resolving issues for students and preceptors.
9. Assists with and maintains contracts, affiliation agreements, and memorandums of understanding (MOU) to support experiential learning opportunities. Monitors contracts and agreements to ensure compliance.
10. Facilitates online course module set-up.
11. Enters/changes grades, prepares/submits/maintains syllabi, and/or prepares and maintains course schedules for experiential education.
12. Liaises with students, faculty, and college and university departments.
13. Coordinates student participation in experiential learning programs.
14. Assists in planning special events such as student and preceptor development functions.
15. Attends meetings and may be asked to serve on committees.
16. Maintains data integrity and confidentiality.
17. Represents institution and/or assigned program(s) at community and campus events, in meetings with other institution personnel, and during accreditation processes.
18. Assists in activities required for program accreditation.
19. Assists in reviewing operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
20. Assists in making necessary modifications to operational policies and procedures based on analysis of operations, demographics, and other research information.
21. Completes special projects as assigned.
22. Performs other duties as assigned or required.
Marginal Job Functions:  
Required Knowledge, Skills, & Abilities: Knowledge:
1. Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
2. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. General knowledge of MS Office Suite (Outlook, Word and Excel).


Skills:
1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
2. Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
3. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
4. Speaking - Proficient skills in talking to others to convey information effectively.
5. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
6. Monitoring - Basic skills in monitoring / assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
7. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
8. Complex Problem Solving - Basic skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Abilities:
1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
3. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

Physical Requirements:
1. Near Vision - Must be able to see details at close range (within a few feet of the observer).
2. Speech Recognition - Must be able to identify and understand the speech of another person.
3. Speech Clarity - Must be able to speak clearly so others can understand you.
4. May be required to work nights or weekends.
5. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
Job Requirements:  
Required Certifications/Licensures:  
Required Education: Associate's degree.
Major (if required):  
Required Experience: Five (5) or more years of experience in academic program management or related student service function.
Preferred Qualifications: Bachelor's degree.
Is this a safety sensitive position? No  
Background Screening Required? No  
Pre-Employment Conditions:

 
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
   
   

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Applications close: Eastern Standard Time

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